Annual General Meeting (AGM)

Legal Reference: Companies Act 2013, Section 96; SS-2

Purpose

This workflow legally orchestrates and tracks the complete sequential execution process for Annual General Meeting (AGM).

Execution Steps

Phase 1: Pre-AGM Preparation

• Finalize audited financial statements
• Generates Document: Finalize audited financial statements
• Prepare Directors' Report (Section 134)
• Generates Document: Directors' Report
• Prepare Auditor's Report
• Generates Document: Prepare Auditor's Report
• Draft AGM Notice with agenda items
• Generates Document: Notice — Draft AGM Notice with agenda items
• Convene Board Meeting to approve AGM notice
• Generates Document: Board Resolution — Appointment of Statutory Auditor
• Dispatch AGM notice to all members
• Generates Document: Notice — Dispatch AGM notice to all members

Phase 2: Conducting the AGM

• Verify quorum (Section 103)
• Appoint Chairman for the meeting
• Present and adopt financial statements
• Declare dividend (if applicable)
• Appoint/re-appoint directors
• Ratify/appoint statutory auditor
• Pass special business resolutions (if any)
• Record minutes of AGM
• Generates Document: Minutes — Record minutes of AGM

Phase 3: Post-AGM Filings

• File MGT-15 (Report on AGM) within 30 days
• Generates Document: MCA Form — File MGT-15 (Report on AGM) within 30 days
• File AOC-4 (Financial Statements) within 30 days of AGM
• Generates Document: MCA Form — File AOC-4 (Financial Statements) within 30 days of AGM
• File MGT-7 (Annual Return) within 60 days of AGM
• Generates Document: MCA Form — File MGT-7 (Annual Return) within 60 days of AGM
• Circulate minutes to all directors within 15 days
• Generates Document: Minutes — Circulate minutes to all directors within 15 days