Board Meeting Compliance

Legal Reference: Companies Act 2013, Section 173; Secretarial Standard SS-1

Purpose

This workflow legally orchestrates and tracks the complete sequential execution process for Board Meeting Compliance.

Execution Steps

Phase 1: Pre-Meeting

• Fix Board Meeting date and venue
• Issue notice to all directors at least 7 days before meeting
• Generates Document: Notice — Issue notice to all directors at least 7 days before meeting
• Prepare agenda and supporting documents
• Generates Document: Prepare agenda and supporting documents
• Circulate draft resolutions to directors
• Generates Document: Circulate draft resolutions to directors
• Check quorum requirements

Phase 2: During Meeting

• Confirm quorum at commencement
• Discuss agenda items and take decisions
• Pass necessary resolutions (Ordinary/Special)
• Collect MBP-1 (Directors' Interest) in first BM of FY
• Generates Document: Disclosure — Collect MBP-1 (Directors' Interest) in first BM of FY
• Collect DIR-8 (Non-Disqualification Declaration) in first BM
• Generates Document: Form INC-9 (Declaration by Subscribers)

Phase 3: Post-Meeting

• Prepare minutes within 30 days
• Generates Document: Minutes — Prepare minutes within 30 days
• Circulate draft minutes within 15 days to all directors
• Generates Document: Minutes — Circulate draft minutes within 15 days to all directors
• File resolutions requiring ROC filing (MGT-14) within 30 days
• Generates Document: MCA Form — File resolutions requiring ROC filing (MGT-14) within 30 days
• Update statutory registers as applicable
• Generates Document: Statutory Register — Update statutory registers as applicable